Middle Atlantic Chapter of the American Orff-Schulwerk Association
ARTICLE I – Membership Fees
- Membership includes all the rights and privileges offered by the Middle Atlantic Chapter, American Orff-Schulwerk Association. Membership categories may be established by the Executive Board.
- Annual dues shall be determined by recommendation and majority vote of the Executive Board.
- Workshop fees shall be determined by the Executive Board.
ARTICLE II – Meetings
- A minimum of three workshop meetings will be held each year.
- The annual business meeting shall be held no later than the final workshop of the current year.
- Additional business meetings may be called at the discretion of the President or the majority of the Executive Board.
ARTICLE III – Elections
- The President shall appoint a nominating committee consisting of three or more members to be chaired by the Past President (or other Presidential designee in the event that the Past President is unable to fulfill these duties). This committee shall present their slate of nominees at the penultimate workshop of the year.
- The positions of Vice-President (who will continue as President), Treasurer, Communications and Newsletter will be elected in even years. The positions of Secretary, Hospitality, and University Liaison will be elected in odd years.
- Persons interested in an open position may submit a statement of interest and qualification to the nominating committee. The nominating committee will then form the slate of nominees. Additional nominations will be accepted from the floor at the annual business meeting.
- Election of officers and members at large shall be held at the annual business meeting.
- Removal of Board Members: In the event that a board member abandons his/her duties, willfully acts against the good of the Board or Chapter, mismanages Chapter funds, or engages in other significant misconduct, a board member may be removed from his/her position by a majority vote of the other members of the Board. Before this vote, the following steps shall be taken:
- A list of the duties that the board member has failed to uphold shall be provided to that member. He/she will be provided a deadline that provides a reasonable amount of time for him/her to remedy the problems.
- If duties are not completed in the prescribed amount of time, not done to the satisfaction of the Executive Board, or are not continued within the framework of the job once they are caught up, the Board has the right to remove the person from the position.
- If problems are related to possible criminal activity (financial impropriety, etc.), the executive committee has the right to immediately remove the person from the position and press appropriate charges associated with the grievance. Even if found not guilty, unless ordered by judge, the person cannot be re-elected to the position unless approved by the Board.
- Certain infractions are grounds for immediate removal from office based on an affirmative Board vote without the above opportunities for remediation being attempted first. These infractions would include criminal charges and/or convictions, substance abuse issues, inappropriate use of Chapter funds, or termination from employment based on inappropriate behavior.
- If any Board member is unable to complete the term of office or is removed by a vote of the Board, the President, with the approval of the Executive Board, shall have the power to fill the vacancy. Should the office of President become vacant, the Vice-President shall assume the office.
ARTICLE IV – Duties
- It shall be the duty of the Executive Board to exercise general supervision and to transact routine business. It is recommended that the Executive Board meet at the end of each school year to prepare the annual report. Incoming Board members (as well as outgoing) should be present at this meeting.
- It shall be the duty of the President to preside at all meetings; to make such appointments as are authorized by the Executive Board; to make an annual report to the American Orff-Schulwerk Association.
- It shall be the duty of the Vice-President to preside at all meetings in the absence of the President; to contract Presenters in consultation with the Executive Board; to host the chosen Presenter(s) and provide necessary arrangements; to serve as time-keeper during workshops.
- It shall be the duty of the Past-President to serve as consultant and advisor to the President; to serve as chair of the nominating committee.
- It shall be the duty of the Secretary to record the proceedings and transactions of all meetings and archive the minutes on the Chapter Server. The Secretary shall take care of other necessary correspondence as directed by the President. The Secretary shall maintain an archive on the Chapter Server of workshop handouts and documents.
- It shall be the duty of the Treasurer to act as a custodian of all funds of the chapter and keep a true and accurate account of all monies received and dispersed in a method that is consistent with the American Orff-Schulwerk Association annual chapter financial report. The Treasurer shall report at each meeting of the Executive Board regarding the financial status of the chapter and assist with budgeting preparations for the following year. The Treasurer shall issue payment for bills as authorized by the Executive Board. The Treasurer shall maintain accurate membership records in accordance with the categories of the annual report and facilitate registration at each workshop. In coordination with the President, the Treasurer shall prepare necessary tax documents and submit the annual chapter financial statement to the national office of American Orff-Schulwerk Association.
- The Treasurer, Vice-President, and President shall maintain signing privileges on all chapter accounts.
- The Executive Board will also include the following members at large: Hospitality, Newsletter, Communications (webmaster and listserv), and University Liaison.
- It will be the responsibility of each Executive Board member to maintain and update a detailed list of duties. Any revisions shall be presented to the Executive Board at the final Board meeting of the school year.
ARTICLE V – Amendments to By-Laws
- Amendments to the By-Laws may be made by the affirmative vote of the Executive Committee.
ARTICLE VI – Parliamentary Authority
- The rules contained in Robert’s Rules of Order, revised, shall govern this chapter in all cases to which they are applicable and in which they are not inconsistent with these By-Laws or the American Orff-Schulwerk Association Articles of Incorporation and Code of Regulations.